Importing Patient Records

Migrating your patient data from legacy systems is straightforward with EMR Ghana's CSV import tool.

1. Preparing your Data

Ensure your Excel or CSV file contains the following columns at a minimum:

• Full Name
• Date of Birth
• Gender
• Phone Number
• Hospital Number (if applicable)

2. Uploading Records

1. Log in as an Administrator.
2. Navigate to the Patients page (/patients).
3. Click on the Import CSV button located at the top of the patient list.
4. Select your file and map the columns to the EMR Ghana fields.
5. Click Process Import.

3. Post-Import Verification

After the process completes:

• Check the patient list to ensure records are appearing correctly.
• Use the Search bar to find a recently imported patient by their name or Hospital Number.

[!TIP] Use the provided CSV template to ensure 100% compatibility during the migration process.

4. Run Validation

The system will check for:

• Duplicate phone numbers or IDs.
• Invalid date formats.
• Missing required fields.

5. Finalize Import

Review any validation errors, correct them if necessary, and click Confirm Import. Your records will now be available in the Patients search.